# 5 Ways to Find Matching Values in Two Worksheets in Excel

Very often we need to deal with multiple worksheets with a good deal of similar values. From the lengthy spreadsheets, it becomes difficult for us to extract duplicate values. So, to eliminate this difficulty, this blog will guide you with** 5 quick and easy ways to find matching values in two worksheets** in Microsoft Excel.

**Introduction to the Dataset**

I will be using two sheets** (List 1** and** List 2**) with slight differences in their cell values. There is a list of passenger names, their boarding counters, flight numbers, and their cellphone numbers.

**Easiest Way to Find Matching Values in Two Worksheets **

You can find the matching values of two separate worksheets by using the **EXACT function** in Microsoft Excel. It will return either **TRUE **or **FALSE**. I like to remind you that the **EXACT function** works case-sensitively.

**Syntax**

*EXACT(Text1, Text2)*

**Usage Guide**

**Step_1: **First, create a separate column beside the data table in one of the sheets.

I’ve inserted a column in** Column E**, named ‘**Results**’.

**Step_2:** Then insert the formula in the first empty cell of the new column (**E2)**:

**=EXACT(D2:D10,'List 2'!D2:D10)**

**Formula Breakdown**

- The first range,
**D2:D10**is from the**List 1**sheet. **‘List 2’!**Is the second sheet.**D2:D10**is the range from the sheet,**“List 2”**.

**Step_3: **Then, press **ENTER** to apply the formula.

**Step_4:** Now double-click on the **Fill Handle**, the ‘+’ sign on the bottom-right corner of cell **E2**.

**Final Result**

The **Fill Handle** will automatically copy the formula through the whole datasheet and show the results this way:

**🔗 Vlookup for Duplicate Values and Return the Matches in Excel [8 Cases]**

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**Alternative Way #1: Use Conditional Formatting to Find Matching Values in Two Excel Worksheets**

**Conditional Formatting** is a great tool to mark data with different types of highlights. I will be using it to highlight the matches. But before using the **Conditional Formatting **command, I will apply the **COUNTIF function** to detect the identical values from two sheets,

**Syntax**

*COUNTIF(CELL RANGE, CRITERIA)*

**Cell Range **is the set of cells.

**Criteria** are our targeted value.

**Usage Guide**

**Step_1:** Select your target cell range.

I have selected the column, **Boarding Counter (Column B),** and **Flight No. (Column C)** from the **List 1** sheet.

**Step_2:** Then go to the **Home** tab.

**Step_3:** Now hit on the **Conditional Formatting** drop-down list from the **Styles** group.

**Step_4:** Select the **New Rules **command from the menu.

The **New Formatting Rules** dialog box will pop up on the sheet.

**Step_5:** From the **Rule Type** section, choose the **Use a Formula to Determine Which Cells to Format **option.

**Step_6:** Then write down the following formula in the **Format Values Where This Formula is True** bar:

**=COUNTIF('List 2'!$B$2:$C$10,B2)**

**Formula Breakdown**

**‘List 2’!**is the second sheet.**$B$2:$C$10**is the**absolute cell reference**of the cell range**B2:C10**of**List 2**.**Absolute cell reference**keeps the cells locked. Add the dollar ($) sign before each character to apply**absolute cell reference**.**B2**is the first cell that is working as the criteria. Make sure you do not put a dollar ($) sign when writing the criteria.

**Step_7:** Hit the **FORMAT **button on the right-bottom side of the box.

The** Format Cells **dialog box will show up.

**Step_8:** Now from the **Fill** section, choose a **Background Color**.

I have chosen a light orange color.

**Step_9:** Hit **OK** to see the changes.

**Final Result**

The similar cells between **List 1** and **List 2** are now highlighted with orange color now.

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**Alternative Way #2: Combine MATCH and ISNUMBER Function to Find Matching Values in Two Worksheets in Excel**

This method is another way to find the matching values in a** TRUE-FALSE** manner. But this time we will use the **MATCH function** and **ISNUMBER function**.

**Syntax**

*ISNUMBER(MATCH(lookup_value, lookup_array, [match_type])*

The **MATCH function** detects the location of the identical values. And the **ISNUMBER function** gives an output of** TRUE** (for matches) and** FALSE **(for mismatches) according to the results.

I am going to find similar texts in **Column C** from both sheets.

**Usage Guide**

**Step_1:** Insert a new column beside the data table in one of the sheets.

I’ve inserted a column in** Column E**, named ‘**Findings**’.

**Step_2:** Then inside the** E2** cell, write down this formula:

**=ISNUMBER(MATCH(C2,'List 2'!C2:C10,0))**

**Formula Breakdown**

**C2**is the lookup_value. It is the value of the first cell of my targeted column.**‘List 2’! C2:C10**is the lookup_array that selects the**C2**to**C10**range from the**List 2**sheet.**0**defines the difference between lookup_value and lookup_array.

**Step_3:** Press **ENTER** to see the results.

**Step_4:** Now bring the cursor to the bottom-right corner of cell **E2** and double-click on the **Fill Handle** icon.

**Final Result**

The **TRUE-FALSE** result approaches the presence and absence of similarity in these two sheets. **TRUE **means, the values of the two sheets match, and **FALSE** means the values are unique.

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**Alternative Way #3: Apply VLOOKUP Function to Find Matching Values in Two Worksheets in Excel**

**The ****VLOOKUP**** function** can find matching data from two sheets and extract them out of any row or column. In this method, I will bring out similar values in a new column.

You can also check out this: **VLOOKUP for Duplicate Values and Return the Matches [8 Cases]**.

**Syntax**

*VLOOKUP(lookup_value, table_array, col_index_number, [range_lookup])*

**Usage Guide**

**Step_1:** Create a new column beside the existing columns.

I inserted a column named **‘Matching Values’ **in **Column E**.

**Step_2:** Then copy the following formula in the top cell (**E2**) of that column:

**=VLOOKUP(D2,'List 2'!$D$2:$D$10,1,FALSE)**

**Formula Breakdown**

**D2**is the lookup value which is the top cell of the column**Cell Number**.**$D$2:$D$10**is the table array which is the range of the column**Cell Number**from the**List 2**worksheet.**1**is the column index number.**FALSE**finds the exact matches from the two worksheets.

**Step_3:** Press **ENTER **to apply the formula.

**Step_4:** Now bring the cursor to the bottom-right corner of cell **E2** and double click on the **Fill Handle** icon.

**Final Result**

The **Matching Values** column now exhibits similar values from **Column D **of both sheets. Some of the results came **#N/A**, which means the values of those cells didn’t match with the other sheet.

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**Alternative Way #4: Use IF and ISNA Functions to Find Matching Values in Two Worksheets in Excel**

I will be using the **IF function**, which compares the selected cell range. Another function, the **ISNA function** shows **‘TRUE’ **if it finds **#N/A**. Otherwise, it leaves **‘FALSE’ **if it finds other values.

**Usage Guide**

**Step_1:** ** **Create a new column beside the existing columns.

I inserted a column named **‘Duplicate Values’ **in **Column E**.

**Step_2:** Then copy the following formula in the top cell (**E2**) of that column:

**=IF(ISNA(VLOOKUP(B2,'List 2'!$B$2:$D$10,1,FALSE)),"NO","YES")**

**Formula Breakdown**

**B2**is the lookup value.**$B$2:$D$10**is the table array which is the range of the 3 columns (**Boarding Counter**,**Flight No**, and**Cell Number**) from the**List 2**worksheet.**1**is the column index number.**FALSE**finds similar characters from the two worksheets.**“NO”**and**“YES”**are the outputs.

**Step_3:** Press **ENTER **to apply the formula.

**Step_4:** Now bring the cursor to the bottom-right corner of cell **E2** and double-click on the **Fill Handle** icon.

**Final Result**

The duplicate values resulted in **YES**, and the different values resulted in **NO**.

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**Conclusion **

I hope you will face no trouble finding similar data in Excel worksheets from now. Feel free to comment below if you have any confusion or any suggestion for us. Also, let us know if you want to share any easier techniques with us.