15 MS Excel Tips for Mac Owners

Microsoft Excel is one of the most popular spreadsheet tools available today, and Macbook owners can take full advantage of its features. Whether you’re managing a budget, creating intricate data models, or creating graphs to visualize your data, Excel offers a variety of ways to make the process easier. Today, I will share the top 15 MS Excel tips for Mac owners. So, without further ado, let’s get started.

Get Familiar with the Ribbon Menu

The Ribbon menu is your new best friend when it comes to navigating through different features in Microsoft Excel.

As you become more comfortable with using Excel on your MacBook, be sure to explore all the options that are available in this centralized menu bar.

Use keyboard Shortcuts

Using keyboard shortcuts is a great way to streamline the process of performing common tasks in Microsoft Excel on the Mac.

The shortcuts save time and effort when you’re entering data or formatting cells and ranges.

To find out what specific keyboard shortcuts you can use for every feature in Excel, take a look at Apple’s list of shortcut keys for Mac users.

Take Advantage of Auto-Correct

Nobody likes making mistakes while inputting data into a spreadsheet, but luckily with Microsoft Excel for macOS, there is an auto-correct feature that helps prevent errors from happening in the first place.

By taking advantage of this time-saving feature, you can quickly fix typos and other mistakes as they happen.

Make Use of Built-in Templates

Another way that MacBook owners can save time while working with spreadsheets is by utilizing the pre-made templates offered by Microsoft Excel’s design feature.

This allows users to quickly create documents such as budgets and invoices without having to manually input all the corresponding information each time they start a new project or task.

Use Tables for Sorting

If you’re dealing with large amounts of data that need to be sorted into categories for easier analysis, then consider using tables within Microsoft Excel instead of trying to sort things out manually when changes or updates are required.

Similar to how a Google calendar app for Mac desktop would help keep track of various events, tables on Excel help with processing data.

Tables make it easier to categorize information so that it can be more easily understood later on down the road when needed again.

Utilize Conditional Formatting

Conditional formatting within Microsoft Excel gives users an extra layer of control when organizing their data into visuals like charts or graphs that are easy for people unfamiliar with spreadsheets to comprehend at first glance too.

With conditional formatting, users can set criteria such as color or font size based on specific criteria being met for them to quickly draw attention to important pieces within their projects.

Create Pivot Tables

Pivot tables are a great way for MacBook owners who want an organized overview of their data sets without having to go through manual processes.

Pivot tables allow users to summarize large datasets by arranging columns and rows according to specific criteria like date range or numerical values, which are then automatically populated graphically.

Leverage Formula Builders

Formula builders provide step-by-step instructions for generating equations used to manipulate numerical values within spreadsheets, allowing quick calculations without having to worry about complicated syntaxes getting mixed up in the process.

This makes it easier to compute sums, averages, percentages, etc., across entire sheets of large datasets.

Explore Macros

If you find yourself repeating functions often while working on projects, Macro commands provide another layer of automation, streamlining tedious processes and saving valuable time in the end.

They allow you to perform the same task multiple times simply by running the macro command once, which automates monotonous actions that would otherwise take much more effort to complete.

Utilize Sorting Options

Sorting features within Microsoft Excel give MacBook owners another level of control over how their projects are organized and visualized.

It allows them to sort through vast amounts of information according to alphabetical order, numerological value, date range, etc., making it easier to analyze patterns and identify trends.

Analyze Trends

Analyzing trends is essential if you want to gain valuable insights into the behavior of products and services.

Understanding why certain numbers increase or decrease over different periods can lead to a deeper knowledge of why those behaviors took place, empowering Macbook owners to make decisions supported by evidence rather than assumptions.

Connect External Sources

Connecting external sources could further optimize the experience for Microsoft Excel MacBook users.

Connecting databases, webpages, and apps opens up possibilities for the integration of various sources onto the same sheet, allowing access to larger pools of knowledge and resources.

Format Individual Cells

While entire rows and columns may have the same format and styling, individual cells are also possible within Microsoft Excel.

This provides granular control over the layout and appearance, offering the ability to customize visuals representing one’s project in whatever desired fashion.

Add Sparklines

Graphs are there to represent large amounts of numerical data.

However, sparklines, miniature versions of graphs, are used to illustrate the progress in a particular cell in comparison to others.

They require minimal space yet offer maximum impact, providing useful insights at a single glance.

Protect Worksheet Content

Last but not least, protecting worksheet content should always be kept in mind, whether sharing files with colleagues, family, or friends; protection is key.


In conclusion, these 15 MS Excel tips for Mac owners can greatly enhance your productivity and efficiency when working with Excel. Excel is a powerful tool for managing data, and with these tips, you can make the most of its capabilities. So, give them a try and see how they can improve your Excel experience on your Mac!

Frequently Asked Questions

Is it difficult to use Excel on Mac?

Using Excel on Mac is generally straightforward, but some users may find it slightly different from the Windows version. The interface and functionalities are similar, but there can be variations in keyboard shortcuts and menu layouts. Overall, mastering Excel on Mac is not difficult, and users familiar with Excel on other platforms should adapt quickly. Microsoft ensures regular updates, making the Mac version increasingly user-friendly.

How to use Excel on Mac?

To use Excel on Mac, follow these steps:

  1. Install Microsoft Office: Ensure Microsoft Office is installed on your Mac. You can download it from the official website or the App Store.
  2. Open Excel: Launch Excel by clicking on its icon in the Applications folder or via the Dock.
  3. Create a New Workbook: Click on File in the menu, then New Workbook to start a new Excel file.
  4. Enter Data: Click on a cell and start entering your data. Use the formula bar for more complex entries.
  5. Format Cells: Highlight cells or ranges, right-click, and choose Format Cells to customize formatting such as number, alignment, or font.
  6. Use Formulas: Utilize formulas and functions for calculations. Start with the “=” sign and select the cells or type the formula directly.
  7. Insert and Format Tables: Organize your data by inserting tables. Highlight the data, go to the Insert tab, and select Table.
  8. Create Charts: Visualize your data by selecting it and clicking on the Insert tab, then choosing the desired chart type.
  9. Save Your Work: Periodically save your work by clicking File and then Save or Save As. Choose a location and name for your file.
  10. Review and Share: Review your spreadsheet for errors using the spell-check and formula auditing tools. Share your work by clicking File and selecting Share.

Remember to explore the Ribbon at the top for additional features and options. With these basic steps, you can efficiently use Excel on your Mac for various tasks.

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